Job Description and Responsibilities
- Monitoring inventory levels and determining purchase needs.
- Coordinating with people in different departments to determine and manage inventory needs.
- Communicate with supplier relations and negotiating, prices, timelines, etc.
- Researching and comparing suppliers, goods, and services.
- Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
- Preparing price comparison table to make sure the company gets the best possible prices on needed supplies.
- Preparing and processing purchase orders.
- Communicates with General Manager of Purchasing / Purchasing manager for an approval of purchase order.
- Maintaining records of all transactions, purchase orders, receipts, and payments.
- Scheduling and verifying purchase deliveries.
- Preparing shipment entry and pre-receipt in system.
- Prepare and verify invoices against purchase orders for payments.
- Communicates with suppliers and to make sure supplies get where they need to be, when they need to be, even when a deadline is tight.
- Verifying shipping documents for all procured items against purchase order for receiving and payment.
- Verifying mill certificate for all procured items meet the required standards and specifications.
- Co-operate with QAQC/WH for ensuring that all procured items meet the required quantity and quality standards and specifications.
- Follow-up with suppliers for any matters arising.
- Assist sales for any technical matters arising from customers.
- Attends meeting with both existing and new suppliers to stay up to date on company’s objectives.
- Building and maintaining positive, long-term supplier relations.
- Assist to perform evaluation for new vendor and vendor assessment.
- Training new employees in the purchasing process and how to use the purchasing system.
- Perform any other tasks as assigned by the Management from time to time.
Job Requirements
- GCE ‘O’ Level.
- Proficient in Microsoft Office applications and knowledge of ERP systems preferred.
- Well organized with strong problem-solving skills and excellent negotiation skills.
- Able to work independently, good communication and interpersonal skills.
- Good organizational skills, positive attitude and good team player.
