Position: Contract Executive Assistant
Duration: 4 months
Start Date: Mid June
Location: Woodlands
Type: On-site
Salary: Max up to $3500 for EA roles
JOB PURPOSE:
We are seeking a highly motivated and competent Executive Assistant who shares our mission of 'Everything We do is about Caring for and Improving the Lives of Our Patients, Community, and Healthcare Family.'
The executive assistant will perform a wide range of administrative and office support activities for the Value & Safety Office to facilitate the efficient operation of the department.
MAJOR DUTIES & RESPONSIBILITIES:
Specific:
- Manage supervisor’s schedule, appointments, and claims. Provide smooth administrative support to Value & Safety Office (VSO) team members.
- Organize departmental events and training workshops. Participate in events’ service agreements, sourcing, and recommendations of vendors.
- Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries, and proper filings.
- Monitor department generic email box and distribute incoming info or communications. Refresh departmental intranet and shared digital workspace with updated information.
- Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
- Manage end-to-end arrangement of local or overseas conference, study, and visit trips.
- Review, improve, and update administrative policies and standard operating processes.
- Organize department team bonding activities to promote and strengthen camaraderie.
- Assist in departmental annual budget preparation and provide monthly updates.
- Oversee office supplies and liaise with suppliers and vendors.
- Assist in the onboarding process for staff including scheduling of orientation sessions, application of IT access, etc.
How to Apply:
send your resume to: [email protected] or Telegram @jocelynchan
Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820
