Responsible of prompt submission of tender documents
· Reviewing tender specification and pricing
· Prepare quotation accordingly and access variation order if required
· Handle the take-off of quantities of materials, obtain quotations from relevant suppliers and subcontractors.
· Liaise with Operation Manager to ensure that Customer requirement are clearly defined and agreed with regards to product cost, product quality and delivery times
· Evaluation of company’s capability to fulfil contract requirements with Managing Director.
· Follow up Work Orders with respective customers
· Prepare Work Done report and submit to Yard/Owner for signature
· Submission of necessary documents for Invoicing
· Purchase materials requested through Purchase Request (PR) forms
· Source and manage materials and vendors
· Price monitoring and negotiation
· Project material budgeting, reduce material cost to the lowest
· Check for existing stock with store/warehouse before purchasing new
· Ensure purchases meets requirement
· Generate and issue Purchase Order (PO) for and upon approval
· Consolidate purchases (for all on-going projects)
· Ensure purchases meet targeted delivery schedule, keep all stakeholders informed of any changes or delay (for purchased materials)
· Discuss with engineering, production and site teams on ways to reduce material wastages
· All purchases shall be performed with due diligence to minimize material cost and maximize profit
· Arrange with forwarders and suppliers on incoming shipments
· Plan and stagger material deliveries
· Generate and manage Goods Receipt Notes (GRN) and invoices for Accounts department
· Maintain good documentation and filing system
· Evaluate new and re-evaluates current supplier
