• Location: City Hall/Esplanade
• Working hours: 8.30 am - 5.30 pm
• Salary: up to $6,500 (depending on experience)
Our client, a Japanese financial institution, is looking for an HR Administrator to join their team. In this role, you will be part of the regional team to support a wide range of HR functions covering recruitment & onboarding, benefits & welfare administration, training, and expatriate & workplace administration for our offices in Singapore and Australia. They offer cross-training opportunities within the team for you to expand your knowledge and skill sets.
Job Description:
Work pass applications, onboarding, offboarding, HR letters (40%) :
- Work pass administration for new and renewal cases including secondary directorship
- Onboarding support & administration including initiating background checks, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administering internal tests, confirmation etc
- Handle exit processes which include updating intranet, sending exit clearance email etc
- Input, file, maintain, and update employee records
- Draft and prepare HR letters (employment certification, life events, confirmation etc)
- Update and upload/submit organisation chart and headcount reports monthly
Training and HR portal administration (40%):
- Register employees for training courses, update individual training records, ensure compliance with Continuing Professional Development requirements
- Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
- Welfare administration for life events such as ordering get well basket/wreath etc
Others (invoicing, claims, recruitment, office management) (20%):
- End-to-end intern recruitment across departments
- Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
- Managing Card Access/Office Security System
- Process invoices
- Manage HR department inventory such as stationery, wine etc and housekeeping
- Be well-versed with HR policies & procedures
- Maintain HR mailbox and re-direct the external email to the relevant HR personnel
- Keep abreast of trends, regulation changes, etc in HR
Job Requirements:
- Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
- Meticulous with good numerical & accuracy skills
- At least 2 years of HR Admin and training experience
- Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development/updates
- Excellent people and communication skills
- Proactive and supportive team player with the ability to work independently
- Enthusiastic, creative and resourceful with a "can-do" and positive attitude
- Result and service-oriented with the initiative to troubleshoot issues
- Have good work ethics
- Ability to manage and set priorities in a fast-paced environment
- Willingness to take on additional tasks when necessary
- Committed to produce quality work
- Diligent and willing to learn from more experienced team members
Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "Human Resources Administrator".
We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.
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Thank you for your kind understanding and co-operation.
Pasona Singapore Pte Ltd
EA License No:90C4069
(Lau Rui Lin, Charlene, EA Registration No: R22105303)
