Responsibilities
• Project Financial Administrative
• Prepare sales instruction form to load sales order
• Project forecasting
• Admin activities in the procurement workflow to raise purchase requisitions/orders etc
• Admin activities in the receivable/payable workflow e.g raising of invoices, ensure invoices are approved
• Assist project managers in consolidating all billing matters ie clients, subcontractors, vendors
• Project Office Administration
• Maintain project team contact list
• Document filing of electronic document in accordance with project framework compliant to ISO standard
• Coordinate and liaise with project teams to ensure all project related documentations are in place
• Arrange and coordinate travel, accommodation, visa or event
• Perform other administrative tasks to assist core team members
• Liaise with recruitment vendors and agencies to fulfil manpower placements in a timely manner
• Conduct orientation and on-boarding of new joiners
• Administration of contract renewal
• Administration of leave management, transfers/movements, performance appraisal reviews etc.
• Manage off-boarding processes and clearance
• Ensure accuracy in the maintenance of manpower records in the system
• Verify and process invoices for all contract manpower
Requirements
• Minimum Diploma in Business Administration, Business Studies or equivalent with at least 3 years of experience in similar job capacity
• Proficient in MSWord, Excel, PowerPoint
• Effective analytical and problem-solving skills
• Must be detailed, accurate and meticulous
• Good communication skills, both oral and written
• Self-motivated, proactive and independent
Licence No: 12C6060
