We are seeking a detail-oriented Senior Executive / Executive to oversee operations administration tasks and ensure efficient management of various operational aspects within general cargo operation department.
The Job
1. Overtime and Pay Management:
- Collaborate with team leads to accurately record and update pay-related information (e.g., overtime, shift allowances, training allowances, off-in-lieu) in the e-HR system.
- Ensure that overtime is approved promptly by section heads and department heads within specified timelines, facilitating smooth payroll processing and compliance with organizational policies.
2. Operation Billings
- Ensure accurate billing for rental of steel spreaders and handling additional vessel requests.
- Raise any other billing matters, such as credit notes and supplementary bills
3. Water Supply Management
- Ensure the timely and accurate closure of water supply billings.
- Collaborate with relevant authorities or service providers to schedule and coordinate water meter servicing and replacements as needed.
4. Vehicle Management:
- Oversee completion and filing of vehicle checklists.
- Ensure proper maintenance and readiness of company vehicles for 24-hour operations.
- Monitor fuel usage and ensure correct fuel token usage corresponding to vehicle numbers.
- Maintain accurate fuel records and reconcile with supplier invoices.
- Schedule regular servicing of vehicles and manage repairs promptly.
- Ensure timely renewal of vehicle road tax and follow up on contract extensions with relevant departments.
5. Assets and Inventory Management:
- Manage replenishment of stocks and stationery items essential for general operation department.
- Ensure all office equipment, pedestals, cupboards, lockers, and workstations are well-maintained and available for use.
- Account for and properly issue consumable items to general cargo operation staff.
- Maintain accurate inventory records and ensure items are properly accounted for during loan applications.
6. Other Responsibilities:
- Assist in implementing new projects to enhance operational efficiency.
- Support supervisors in improving administrative processes within the general cargo operation department.
Job Requirements:
- Diploma or degree in Business Administration or related field preferred.
- Candidates with no experience are welcome to apply
- Previous experience in operations administration or similar roles will be advantage
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft software
- Excellent communication and interpersonal skills.
