Job Description:
As a Finance and Human Resource Executive, you will support the Finance Manager in various financial and administrative tasks. Your responsibilities will encompass multiple duties, from financial management to human resource administration. You will ensure the efficient functioning of finance and HR operations, contributing to the organisation's overall success.
Primary Job Duties and Responsibilities:
Billing System Management:
- Maintain an up-to-date billing system to ensure accuracy and timeliness.
- Generate and send invoices to clients promptly and accurately.
- Follow up on outstanding invoices, collect payments, and allocate them appropriately.
Accounts Receivable Management:
- Perform account reconciliations for both debtor and creditor ledgers.
- Monitor customer accounts for non-payments, delayed payments, and other irregularities.
- Research and resolve payment discrepancies to maintain financial integrity.
Financial Reporting:
- Carry out billing, collection, and reporting activities according to specific deadlines.
- Generate age analysis reports and review accounts receivable ageing for compliance.
Financial Transactions Processing:
- Verify supplier invoices and prepare payments following established procedures.
- Process receipts and cash transactions accurately and efficiently.
- Conduct bank reconciliations at month-end to ensure the accuracy of financial records.
Customer Relationship Management:
- Investigate and resolve customer queries regarding billing and payments.
- Develop and implement a recovery system to initiate collection efforts effectively.
- Communicate with customers via phone, email, and mail to address inquiries and concerns.
Month-End and Year-End Procedures:
- Assist with month-end closing activities to ensure timely and accurate financial reporting.
- Prepare annual financial statements and schedules for audit and tax purposes.
Payroll and GST Compliance:
- Prepare for monthly payroll payments, ensuring accuracy and compliance with regulations.
- Submit quarterly GST returns to relevant authorities promptly.
Human Resource Administration:
- Manage HR processes such as claims and leave records for all staff in the company.
- Identify and submit applications for government grants to support HR initiatives.
External Liaison:
- Liaise with external parties, including auditors, bankers, tax agents, and government authorities.
- Ensure effective communication and cooperation to facilitate financial and HR operations.
Qualifications and Skills:
- Bachelor's degree in Finance, Accounting, Human Resources, or a related field.
- Proven experience in finance and HR roles, preferably in a similar capacity.
- Strong analytical and problem-solving skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in accounting software and MS Office suite.
- Knowledge of relevant regulations and compliance requirements.
- Ability to prioritise tasks and manage time effectively in a fast-paced environment.
Benefits:
- Competitive salary commensurate with experience.
- Opportunities for professional development and continuing education.
- Supportive work environment dedicated to employee well-being.
- Health and wellness benefits package.
- Collaborative team culture focused on student success and growth.
Join our team and contribute to our organisation's success by ensuring efficient financial and HR operations. We offer competitive compensation and opportunities for professional growth and development. Apply now to join our dynamic team!
