Responsibilities:
Administrative Support: Provide high-level administrative support to executives, including managing a calendar of appointments, composing and preparing confidential correspondence, arranging detailed travel plans, itineraries, and agendas.
Communication: Act as the primary point of contact between the executive and internal/external clients; manage communication in Japanese and English.
Document Preparation: Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software in both Japanese and English.
Meeting Coordination: Coordinate executive meetings, attend them as required, prepare meeting agendas, perform minute-taking, and ensure follow-up on action items.
Client Relations: Handle confidential client and business matters and serve as the primary point of contact for clients. Facilitate smooth communications between the executive and colleagues or clients across the globe, particularly those in Japan.
Travel Arrangements: Organize travel arrangements including booking flights, cars, and hotel or restaurant reservations for executives and other staff members.
Expense Management: Prepare and track executive expense reports and reimbursements.
Project Assistance: Assist with project assignments and special events that the executive is involved with.
Qualifications:
- Proficiency in Business level Japanese is essential.
- Bachelor’s degree in Business Administration or a related field is preferred.
- Proven experience as a Personal Assistant, Executive Secretary, or similar role.
- Strong organizational skills with the ability to multi-task and manage time effectively.
- High level of discretion and confidentiality.
- Excellent MS Office knowledge and proficiency in administrative software.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.
- Familiarity with financial and schedule management practices.
How to Apply:
Interested applicants, please email your resume to [email protected]
Clara Crystal Lim Tyn Wei
CEI No: R23117784
Recruit Express Pte Ltd
EA Licence No: 99C4599
