As a dental laboratory, we work closely with clinics, dentists and other dental professionals to design and fabricate dental prostheses.
As an Administrator, you will fulfil the following responsibilities:
- Administrative Paperwork: Assist with documentation processes such as the generating of sales order, generating of invoices, filing of paperwork and input of data into the company's data system.
- Document Management: Organise and maintain physical and digital files.
- Office Organisation: Manage office supplies and inventory.
- Oversee Operations: Monitor deadlines. Ensure that cases are done, packed and sent out on time.
- Communication and Coordination: Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.
- Packing: Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab. Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from Dr are enclosed in the box.
- Courier Arrangement: Inform the courier on the places that he has to go to the next day for delivery and pick up.
Requirements:
- Proficiency in the English Language is a must as administrative work, communication with external business units and marketing will be done in English.
- Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).
- Being computer and smartphone literate is a must as using computers and phones for workflow and communication is required.
- Attention to details.
- Critical thinking.
- Willingness to learn.
Candidates with no experiences are welcomed to apply.
