Job Responsibilities
Programme Management Office(PMO) is overseeing/managing programmes/projects across the various teams within Bank department.
Key Responsibilities:
Project Governance
- Independently lead planning and govern delivery of the projects from Project formulation and Budgeting Phase, Project initiation Phase, Implementation phase and Operationalization Phase.
Project Formulation and Budgeting
- Facilitate workshops with multiple stakeholders to gather, analyse, harmonize and document requirements
- Work with stakeholders to finalise business requirements documentation, craft RFP specifications, evaluation criteria
- Conduct RFP/RFI to identify products and services, perform GIS department project annual budgeting.
- Lead/Manage Request for Proposal process with vendors ensuring adherence to the Bank’s procurement standards and guidelines
- Lead/Manage RFP evaluation and seeking approval from PSC for final recommended product/vendor
- Participate in negotiation of contract and contract changes, coordinate the preparation of proposals, business plans, proposal work statements and specifications, operating budgets and financial terms/conditions of contract, Facilitate finalization of contract between vendor, business users, legal team and sourcing team.
- Work with business stakeholders to seek budget approval based on outcome of the RFP
Project Implementation
- Enforce high standards of quality, accuracy and consistency in all project activities, project documentation, logs, trackers and reporting materials
- Ensure project timeline is adhered
- Manage/Track project issues, risks to closure
- Escalate issues, risks to relevant stakeholders in advance ensuring effective mitigation plans and actions for successful and on time project completion
- Ensure completeness in services being delivered by the vendor
- Alignment of project governance with Bank’s project delivery standards whenever applicable
- Anticipate project needs and make recommendations. Act as a central point of contact for business and technical issues and interfaces with interested parties across the Company to ensure programme/project success
- Plan and execute change management activities and communications required
- Implement and maintain processes for reporting progress from the various GIS teams to programme/project steering committees
- Prepare and deliver reporting materials for programme and project governance forums ensuring timeliness, accuracy and relevance of data.
- Track/budget project budget information, planned vs actual spend
- Ensure Project delivery methodology is adhered
- Conduct process assurance peer review on other GIS projects to ensure project delivery methodology is followed
Job Requirements
• Degree in Computing or related discipline to support job requirements.
• At least 8 years of experience in Programme/Project management under a Project Delivery/PMO function.
• Past experience in project management, business analysis in the area of Information and Cyber Security, overseeing implementation of Information and Cyber Security solutions, capabilities and service models/processes
• Self-driven, able to work independently with good multi-tasking skills to drive multiple projects concurrently
• Adaptable and comfortable working in a dynamic environment
• Well versed with request for Tender/Request for Proposal/Quotation process and standards (e.g. RFQ specification, issuance of RFQ up to award of RFQ which includes contract negotiations and finalization).
• Strong client management and interaction experience
• Strong persuasion and negotiation skills including conflict resolution skills
• Strong analytical and critical thinking skills, meticulous with attention to details
o Ability to identify and improve on work & process inefficiencies.
• Pro-efficient in MS Project, Confluence, JIRA
• Pro-efficient with SDLC, AGILE methodologies
• Pro-efficient in the following would be an advantage:
o MS Sharepoint/HTML
o End to end implementation of either of the following
- Database activity security monitoring solutions
- Cloud Security related solutions
- Network Security related solutions
- Endpoint Security related solutions
- Active Directory / Identity Management related solutions
- Infrastructure e.g. Server Security relation solutions
Soft Skills
• Good organization skill, able to multi-task and work under pressure.
• Adaptable and comfortable working in a dynamic environment.
• Excellent time management and is able to prioritize work.
• Strong analytical and critical thinking skills, and meticulous with attention to details.
• Team player, able to work independently or in a team with minimal supervision.
• Good communication, writing and presentation skill.
• Good stakeholder engagement and vendor management skills.
