We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
⦁ Answer and direct phone calls
⦁ Organize and schedule appointments
⦁ Receive, sort and distribute the mail
⦁ Maintain contact lists
⦁ Reply to email, telephone or face to face enquiries
⦁ Maintain computer and manual filing systems
⦁ Prepare and monitor invoices
⦁ Ad hoc job duties as assigned
Requirements
⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
⦁ Knowledge of office management systems and procedures
⦁ Working knowledge of office equipment, like printers and fax machines
⦁ Proficiency in MS Office
⦁ Excellent time management skills and the ability to prioritize work
⦁ Attention to detail and problem solving skills
⦁ Excellent written and verbal communication skills
⦁ Strong organizational skills with the ability to multi-task
⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.
