Job ID: 19043
- Location: Esplanade
- Working hours: 8.30am – 5.30pm
- Salary: up to $7,000 (Depending on experiences)
Job Description
In this role, you will be part of the regional team to provide support on a wide range of HR functions covering recruitment & on-boarding, benefits & welfare administration, training, expatriate & workplace administration for our office. We offer cross-training opportunities within the team for you to expand your knowledge and skill sets.
1. Work pass applications, onboarding, offboarding, HR letters (40%)
• Work pass administration for new and renewal cases including secondary directorship
• On-boarding support & administration including initiating background check, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administer internal tests, confirmation etc
• Handle exit processes which includes updating intranet, sending exit clearance email etc.
• Input, file, maintain, and update employee records
• Draft and prepare HR letters (employment certification, life events, confirmation etc)
• Update and upload/submit organisation chart and headcount reports monthly
2. Training and HR portal administration (40%)
• Register employees for training courses, update of individual training records, ensure compliance with Continuing Professional Development requirements
• Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
• Welfare administration for life events such as ordering get well basket/wreath etc
3. Others (invoicing, claims, recruitment, office management) (20%)
• End to end intern recruitment across departments
• Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
• Managing Card Access/Office Security System
• Process invoices
• Manage HR department inventory such as stationery, wine etc and housekeeping
• Be well versed with HR policies & procedures
• Maintain HR mailbox and re-direct the external email to the relevant HR personnel
• Keep abreast of trends, regulation changes etc in HR
Job Requirement
- Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
- Meticulous with good numerical & accuracy skills
- At least 2 years of HR Admin and training experience
- Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development / updates
- Excellent people and communication skills
- Proactive and supportive team player with the ability to work independently
- Enthusiastic, creative and resourceful with a "can-do" and positive attitude
- Result and service-oriented with initiative to troubleshoot issues
- Have good work ethics
- Ability to manage and set priorities in a fast-paced environment
- Willingness to take on additional task when necessary
- Committed to produce quality work
- Diligent and willing to learn from more experienced team members
Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 19043," Human Resources Administrator".
Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.
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Pasona Singapore Pte Ltd
Joanne Yeo Min Qian
EA License No:90C4069
Registration No.: R21101135