Accounting Operations (50%)
- Ownership of the full Singapore entity (Singapore SGD01, Regional Office SEA01 and smaller NSS01 and North Asia NAR01) related month end close process – leads day to day dialogue with FSS and HQ. Proactively engaging with Singapore stakeholders on close items such as accrual reasonability.
- Calculating appropriate revenue and expense accruals and making adjusting entries where required and communicating to shared services for data entry.
- Recommend accounting operations process improvement opportunities to FSS and Regional Finance Manager and implement agreed actions.
- Significant interaction and ability to solve issues collaboratively with shared services (India) or other global colleagues (SEA or Australia)
- Ownership of the full Singapore entity Accounts Payable (AP) process - driving all day to day , routine (e.g. masterdata) and process improvements with stakeholders (region, management , operations, FSS):
- Monitor P2P (Ariba, Concur and Oracle) systems to ensure that procurement is initiated and payments are entered into system follow company policy highlighting gaps to direct/dotted line manager/s.
- Ensure that P2P required masterdata is maintained to high standard (highlighting gaps or integrity issues to other Singapore IDP teams).
- Assist operational teams troubleshoot AP issues.
- Timely submission of adhoc supporting documents to Shared Services for data entry (if any).
- Jointly monitor expenses coding (ensuring FSS are clear on guidelines and checks performed correctly). Proactively taking action as needed.
- Oversight and review of activity by Shared Services – highlight issues and holding shared services accountable to remedy issues.
- Monitor and improve internal processes to enhance efficiency, effectiveness and minimise risk.
- Working closely with operational teams and FSS to ensure SP events are accounted for correctly.
- Leading funding/banking activities including direct liaison with HQ teams , HSBC, DBS as needed.
- Work with CM (or CLT), region finance and HQ on future banking and or cash receipts solutions:
- Liaison with HSBC to undertake new initiatives or resolve issues.
- Support Regional Finance Manager to analyse and review entity funding and document findings and recommendations.
- Ownership of full Singapore entity claims reimbursement process – and compliance issues rectified. Proactively engage with operations teams/ FSS/CM/Region Finance as needed. Ensure smooth Concur processes engaging systems teams or operational teams as needed:
- Ensure reimbursement rules and allocations are provided and updated to shared services.
- To ensure staff are reimbursed in a timely manner subject to compliant claims.
- To continuously streamline or improve internal processes to enhance efficiency.
- Manage petty cash process by ensuring petty cash is used on an exception basis only and appropriate cash controls and retaining supporting documents and approvals.
- Improve lifecycle asset control with Singapore and Regional Colleagues – implementing clear processes with colleagues.
- Clear documentation of Singapore entity financial accounting and routine finance operations processes . Proactively socialise updates.
- Support Country Manager and Regional Finance Manager to review Singapore operations SP revenue trends and billing activity. Working closely with multiple internal departments to resolve billing or revenue issues.
- Support Singapore operations IELTS activity by reviewing proposed agent contracts for commercial considerations and ensuring agent commissions are appropriately released in accordance with contract conditions.
Financial Reporting & Analysis (30%)
- Largely leading budgeting, forecasting and reporting – by providing reports, consolidation and selected analysis proactively providing or as directed by CLT / regional team.
- Analyze current and past trends, and against budget and forecast in key performance indicators including sales volume, revenue, direct costs, operating expenses, capital expenditure to forecast the company performance in the future.
- Complete the finance portion of ASCENT REPORT and compile the ASCENT Report for the Singapore CM.
- Closely tracking forecasting for accuracy and to build culture of continuous forecast improvement amongst local finance and operational teams.
- Analyse monthly financial statement, variance analysis to help management be aware of current business and financial situation comparing to target –including but not limited to monthly actuals commentary for HQ.
- Support business case preparation with collection of data and preparation of business cases as requested by CM. Test/challenge appropriateness of assumptions.
- Recommend and work with colleagues to drive process improvement for efficient, accurate and timely reporting. OBI superuser (proactively extracting financial and non-financial data from OBI) to support quality analysis.
- Provide some examples of pro-active analysisand clearly communicate rationale and direction for the country leadership team to take action.
- Support Country Manager and Regional Finance to review Singapore operations SP revenue trends and billing activity. Develop understanding of billing differences by destination and billing challenges and how these may impact actuals and outlooks.
Compliance (15%)
- Lead Singapore branch financial audit, financial statements preparation and submission process – including auditor liaison, HQ / FSS liaison (lead FSO process).
- Mostly lead all local Singapore branch tax matters including but not limited to GST, annual tax returns, employee yearly tax submissions . Supporting activities with HQ tax , E&Y and PX.
- Lead Singapore branch company secretarial activities such as ACRA, MOM or other liaison/submissions.
- Participate in Internal audit and control processes, driving timely collection of data and paperwork (from various sources) to support review procedures.
- Provide support to CM/Regional finance to implement solutions to deficiencies identified.
Other Duties (5%)
- Assist local and regional management with preparing finance and analytical information to support business presentations.
- Support local finance systems projects implementation / improvement – co-ordinate, support, participate, document, process map.
- Leading improvement of local finance processes and practices. Involvement in managing adhoc financial activities e.g., audits, revenue Departments.
- Including providing finance related cross-functional guidance and support to improve or launch local or regional operations processes and practices.
- Undertake any other ad-hoc duties as directed by the Country Manager.
- Able to manage concurrent multiple priorities delivering outcomes.
- Strong participant in region wide improvement projects such as COCO finance or business projects.
