- Position : Personal Assistant or Secretary
- Location : Orchard/Holland Village
- Working hours : 5 days work week, Monday - Friday : office hours (9.00am-6.00pm)
- Salary (commensurate with experience) : Up to $6000+ AWS + Bonus
- Duration : Permanent
- Industry : Law
Main Responsibilities:
- Arrange all travel logistics, including flights, accommodations, visas, and transportation for the Top Manager's international trips. Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
- Maintain and update the Top Manager's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
- Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Top Manager.
- Prioritize and respond to urgent matters, draft routine communications, and maintain professional communication standards.
- Prepare meeting agendas, collate and distribute materials, take minutes, and follow up on action items.
- Coordinate with relevant departments to gather information and ensure smooth communication between the Top Manager and meeting participants.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Maintain confidentiality regarding the Top Manager's work, personal matters, and business affairs at all times.
- Translate documents, presentations, and other materials as needed.
- Perform various administrative tasks
- Coordinate and support the planning and execution of special events, conferences, and corporate functions, both domestically and internationally.
Requirements:
- Proficiency in English
- 1-2 years driving experience (Singapore type 3A, Automatic
- MPV Car) is an advantage.
- Minimum of 2-3 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
- Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
- Familiarity with international business protocols and cultural sensitivities is beneficial
- Willingness to work flexible hours and frequent travel to support the Top Manager's needs.
- Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
Email to [email protected]
Do visit www.facebook.com/search.personnel for more job listings.
***We DO NOT charge our candidates any referral fee nor bind them with any contract.***
Joie Chang
Deputy Associate Consulting Director (APAC)
Reg no.: R2090601 | EA No: 13C6684.
