Introduction
This position is located in the Finance Department, Fleet and Family Readiness, Singapore Area Coordinator (SAC), Singapore. The primary purpose of this position is to perform accounting functions payables and minimal receivables, SAP processing and reconciliation, Singapore local national payroll processing, CPF submission and taxation reporting, and supporting cash cage function.
Duties
- Responsible for processing accounts payable transactions. This includes entering approved invoices into SAP, reviewing company code/general ledger account coding, reviewing vendor information, processing Electronic Funds Transfers (EFTs) where appropriate and filing the supporting documentation in the appropriate files.
- Processes Singapore Local National bi-weekly payroll and NAF US employee timecards.
- Creates and validates manual check proposals, completes the manual check print run, mail checks to the appropriate vendor and files the supporting documentation and check copies in the appropriate files.
- Reconciles accounts payable subsidiary ledgers to the general ledger. When necessary, creates the journal entries needed to clear reconciling items.
- Organizes and maintains the accounts payable filing system and is responsible for transferring to long-term storage, purging, retrieving and rotating files as specified by Navy Correspondence procedures.
- Monitors and controls the petty cash fund to ensure the fund balance is adequate to meet general, minor expenses.
- Disperses funds to authorized employees.
- Prepares and posts to general ledger, on an as needed basis, journal entries to record petty cash expenditures and replenishment of the fund.
- Audits the petty cash fund as needed.
- Processes Local National Annual Taxation, Monthly Central Provident Fund contributions processing, and LN National Service Pay Processing.
- Trains activity heads on KRONOS timekeeping and SAP Financials.
- Assists with development of budget.
- Prepares audit report for review.Requirements
Conditions of Employment
- Satisfactorily complete all background checks to include a Local Agency Check (LAC).
Qualifications
- Must possess a Diploma from an accredited Polytechnic in Accounting or related field with a minimum of two years accounts payable experience including payables processing and reconciliation.
- Must be familiar with Singapore Government employment laws and be able to obtain a SINGPASS Account for fulfilling of statutory obligations in selected SG Government portals.
- Experience with automated accounting/accounts payable systems and personal computers required. Experience with SAP accounting/SAP accounts payable preferred.
- Knowledge of timekeeping processing systems. Knowledge of KRONOS preferred.
- Excel and Word experience is necessary to perform account reconciliations and written reports.
- Sufficient knowledge of accounting techniques and procedures to understand account relationships.
- Knowledge of all areas of accounts payable processing and the techniques and procedures necessary to process both Electronic Funds Transfers (EFTs) and manual checks.
- Knowledge of automated accounting/payables systems, general ledger account code structures, and accounting procedures associated with accounts payable to be able to recommend changes or improvements.
- Possess effective communication skills, both orally and written, to peers and all levels of management.
- Ability to train personnel.
Education
- When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of high school transcripts, polytechnic/college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package.
Benefits
- Eligibility to accrue annual/sick leave, be place in a comprehensive employee group insurance program and enjoy a one-month equivalent annual wage supplement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be screened for the following minimum qualifications:
- A Diploma from an accredited polytechnic in Singapore in Accounting or related field
- Two years of accounts payable experience including accounts payable processing and reconciliation
How Applicants who meet the minimum qualifications will be further evaluated for:
- Experience with programs such as SAP accounting/SAP accounts payable and KRONOS
- Experience with personal computers and basic software (word processing, spreadsheets, emails/internet, etc.)
- Knowledge of all areas of accounts payable processing, the techniques and procedures, and budget creation
- Experience in training personnel in Finance and/or time keeping software
Required Documents
- A copy of the Diploma certificate attached as part of the application
- A copy of the full transcripts which include a list of courses, subjects, grades earned, completion dates and GPA (Grade Point Average) attained.
How to Apply
- Applicants must apply via MyCareersFuture for consideration.
