Job Description:
Procurement Coordination:
- Assist in procurement activities, including vendor management, purchase requisitions, and inventory management.
- Coordinate with suppliers and internal stakeholders to ensure timely delivery of goods and services.
- Maintain procurement records and assist in the preparation of procurement reports.
Financial Administration:
- Assist in basic financial tasks, such as processing invoices, expense claims, and purchase orders.
- Support the finance team with administrative tasks as required.
Human Resources Support:
- Assist in the recruitment process, including scheduling interviews, maintaining candidate records (such as leave and attendance),
- Coordinating onboarding or offboarding activities for staff/temp/intern.
General Administrative Support:
- Provide general administrative support to the office, including managing office supplies, coordinating meetings, support office events such as team building activities, townhall events.
- Collaborate with various departments to ensure seamless office operations.
Working Arrangement:
Salary Range: $2600 - $3400
Working Hours: Mondays to Fridays (Office Hours)
Location: City Hall
Working Requirements:
- Proven experience in office administration, preferably in a role involving HR, finance, or procurement support.
- Strong organizational and multitasking abilities, with a keen eye for detail.
- Proficiency in MS Office suite and familiarity with financial software (Xerox and Approval Max) is advantageous.
- Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.
- A proactive and adaptable approach to work, with the ability to prioritize tasks effectively.
- Fresh Poly or University graduates are welcome.
