Job Responsibilities
- Provide full spectrum of secretarial and administrative support to SVP including:
- Travel arrangements: Coordination with travel agency, application of travel VISA, hotel stay, invitation letters, booking of onwards conveyance, SG Arrival Card, etc.
- Calendar Management: Business appointments, coordination with multiple global stakeholders across different time zones to fix calls/virtual meetings. Create space in the calendar for focus work and push back on meetings whenever necessary to avoid calls/conferences occurring late night/odd hours.
- Expense reimbursements as per policy, project follow-ups. etc.
- Responsible for organizing meetings, events, and relevant end-to-end logistics arrangement for global visitors to APAC.
- Be an active member of the Asia Pacific Leadership Team
- Attend, arrange and participate actively in APLT Leadership team meetings, take appropriate minutes and issue agendas when required.
- Follow up with APLT members for updates, agenda items & manage SVP calendar effectively.
- Assist with presentations and preparing correspondence.
- Coordinate and drive APLT strategic projects including coordinating project updates & follow up on critical work streams, timeline & progress management.
- Preparation and distribution of agendas, meeting minutes and actions post meetings as required.
- Responsible for overall maintenance and upkeep of Singapore office and its facilities and equipment, including liaising with suppliers
Job Requirements
- Min. Diploma and above
- Minimum of 5 years EA experience with branded or lifestyle consumer products within last 3~5 years.
- Flexible to work after office hours
- Fluency in spoken and written English is a must
- Ability to handle confidential information with discretion and professionalism
Other information
- Hybrid work arrangement
- Location: Novena
- MNC
- Target Commencement (Jul/aug 2024)
Only shortlisted candidate will be notified.
To apply, please visit to www.gmprecruit.com and search for Job Reference: 24295
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766
