Company’s Profile
Established for over 100 years in the Construction industry, they are a Japanese MNC leading in the design, installation and construction of electrical, air-conditioning and water hygiene systems. They are now looking for an Admin Assistant to assist their operations.
Location: Havelock (Close walking distance to and from MRT)
Working Hours: Mon – Fri, 8.30am – 5.15pm
Responsibilities:
- Provide administrative support to project team and/or executive group in field or office as designated by management.
- Transcribe and distribute project documents and correspondence like the subcontract base, subcontracts, purchase orders and various letters
- Create and maintain paper and electronic project flies according to company’s guidelines.
- Maintain and track project information for project team as directed.
- Follow up with subcontractors regarding project paperwork e.g. claim, certificate, delivery order etc as needed.
- Assist project team with closeout coordination and preparation of O & M manuals.
- Assist Executive Director / project managers to prepare project documentation e.g. cashflow, progress claim to client, project insurance, schedules etc
- Order supplies for project team/office.
- Maintain personal, office and jobsite space and filing in a neat and organized manner.
- Set up project binders and order project drawings from local printing resources.
- Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
- Archive all project documentation according to company and/or client requirement.
- Assist with daily planning of managers schedules, meetings, interviews and travel arrangements
- Assist in the implementation of new procedures as designated by company.
Requirements:
- Min. Diploma in Business Administration or any related field
- Min. 1-2 years of Administrative / Data Entry work experience
- Candidates with M&E industry background will be a good bonus, but not necessary.
- Respect for confidential information; good judgement.
- Flexible, detail-oriented
- Ability to work in a fast-paced environment and prioritize effectively.
Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.
Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan
Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers
Celine Chan | R21103433
Recruit Now Singapore Pte Ltd | EA No: 21C0845
