Key Responsibilities
● Office Operations: Manage day-to-day office operations, including maintaining office supplies, managing schedules, and coordinating meetings. Serve as the primary point of contact for all administrative inquiries and requests.
● Facilities Management: Working with the landlord or external vendors, schedule and coordinate cleaners, maintenance and repairs work, office equipment maintenance, and ensuring a clean and safe work environment.
● Budgeting: Oversee office budgeting and financial planning. Maintain an organized ledger of all expenditures for audit purposes.
● Vendor Management: Negotiate with vendors to ensure cost-effective purchasing of equipment, supplies, and services. Ensure timely payments to our vendors.
● Communication Coordination: Act as the point of contact for internal and external stakeholders, including shared calendar and document management. Coordinate internal and external communications, including managing correspondence and handling incoming calls.
● Event Planning and Support: Organize team training and other team events and provide ad-hoc support to the leadership team as required. Assist with project coordination and provide administrative support to various business units as needed. Support meetings, conferences, activities, and events (both in person and virtually).
● IT and Technology: Liaise with external service providers regarding technical issues and ensure all office equipment, including computers, is in good working condition and meets all security protocols.
● Policies and Processes: Implement and enforce office policies and procedures to ensure compliance with company guidelines and regulations. Resolve any office-related issues or conflicts in a timely and professional manner.
● HR/Benefits: Welcome new staff onboarding(prepare staff card, laptop etc), manage employees insurance coverage, organise team lunch/outing and other benefits as per company policy.
● Perform other duties as assigned to support the overall operation of the office.
Requirements:
● Diploma graduate / Bachelor’s Degree in Human Resources, Business Administration, or a related field.
● Minimum of 5 years of experience.
● Experience in Office Operations.
● Good time-management and organizational skills.
● Excellent communication and interpersonal skills, bilingual in both English & Chinese.
Good to Have:
● Previous experience in HR, Communication, Event Planning, and Regulatory Compliance.
● Legal right to work in Singapore
