Summary:
We are looking for a highly organized and proactive Personal Assistant to the Director of a reputable corporate finance advisory in Singapore. In this role, you will provide comprehensive administrative support to the Director as well as HR support to the firm. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively.
Key Responsibilities:
- Assist with recruitment efforts, including posting job openings, scheduling interviews, and coordinating candidate communication.
- Help with the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.
- Maintain employee records and ensure compliance with HR policies and procedures.
- Assist with employee relations matters, including coordinating disciplinary actions and performance management processes.
- Support HR initiatives such as training and development programs, employee engagement activities, and policy updates.
- Process payroll and reimbursement accurately and in a timely manner, ensuring compliance with company policies and legal requirements.
- Handle payroll inquiries and address any discrepancies or issues promptly.
- Coordinate with finance department to ensure payroll expenses are accurately recorded and accounted for.
- Manage the Director's calendar, schedule appointments, and coordinate meetings.
- Handle phone calls, emails, and other correspondence on behalf of the Director.
- Prepare and edit documents, presentations, and reports as required.
- Make travel arrangements and prepare travel itineraries.
- Maintain filing systems and ensure documents are organized and easily accessible.
- Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
- Assist with event planning and coordination for company meetings and functions.
- Manage office expenses and maintain budget records.
- Handle other general administrative tasks as assigned.
Job Requirements:
- Bachelor's degree in business administration, Human Resources, Accounting or related field preferred.
- Previous experience as a Personal Assistant in a Corporate Finance firm is a plus.
- Knowledge of HR principles and practices is desirable.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive attitude and ability to work independently as well as part of a team.
