Summary:
We are looking for a highly organized and versatile Office Manager for our client, a reputable corporate finance advisory in Singapore. In this role, you will provide comprehensive support to the Director with various administrative tasks, assist with human resources and payroll matters, and manage intercompany charging processes. The ideal candidate will be proactive, detail-oriented, and adept at handling multiple responsibilities efficiently.
Key Responsibilities:
Administrative
- Manage the Director's calendar, schedule appointments, and coordinate meetings.
- Handle phone calls, emails, and other correspondence on behalf of the Director.
- Prepare and edit documents, presentations, and reports as required.
- Make travel arrangements and prepare travel itineraries.
- Maintain filing systems and ensure documents are organized and easily accessible.
Human Resources and Payroll
- Assist with recruitment efforts, including posting job openings, scheduling interviews, and coordinating candidate communication.
- Support the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.
- Process payroll accurately and in a timely manner, ensuring compliance with company policies and legal requirements.
- Maintain employee payroll records, including salaries, wages, deductions, and tax information.
- Handle payroll inquiries and address any discrepancies or issues promptly.
- Administer the reimbursement process for employee expenses, including verifying expense reports, receipts, and supporting documentation.
Office Management
- Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Assist with event planning and coordination for company meetings and functions.
- Manage office expenses and maintain budget records.
Requirements:
- Bachelor's degree in Business Administration, Human Resources, or related field preferred.
- Previous experience in office management, administrative support, human resources, and payroll administration roles.
- Knowledge of HR principles and practices, as well as payroll processing systems.
- Familiarity with financial principles and accounting practices.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive attitude and ability to work independently as well as part of a team.
