We are looking for an Executive (Third-Party Management) for one of our international shipowner client. The incumbent will be responsible for supporting the Technical Department on matters related to the management of vessels with Third-Party Ship Managers. This position will assist the Third-Party Management Team in ensuring the safe management of vessels and their compliance. He/she should have at least 1-2 years of experience in a similar function.
Responsibilities:
- Assist in preparing monthly OPEX funding for vessels under Third-Party Management, subject to final review before submission to Management.
- Assist in preparing weekly, monthly, and other reports for review by the General Manager (Technical).
- Assist in following up and closing any open items discussed in monthly meetings with Manager (Third-Party Management).
- Assist in preparing the inspection schedule of vessels under Third-Party Management, supervised by the Superintendent.
- Ensure timely submission of reports, including month-end reports, pre-takeover costs, daily running costs, project costs, dry-dock costs, Lub Oil (L.O.) consumption, and Class Survey Status, in collaboration with the Manager and Finance Cost Control team.
- Collaborate with the Manager to develop a yearly inspection plan for timely vessel inspections.
- Maintain document control of the SMA for vessels placed under Third-Party Management.
- Provide support in planning, arranging, and coordinating activities for the smooth transfer ofcompany owned vessels to Management.
- Assist in planning, arranging, and coordinating activities for smooth ownership transfer flagchange of newly taken-over vessels to Third Party.
- Support in monitoring vessel schedules to arrange Technical and Operational inspections ofvessels.
- Generate Purchase Orders (P/O) for vessels
- Assist in scheduling monthly meetings with Third-Party Managers and coordinate the receiptof presentation files for review by the concerned team before the meeting.
- Monitor timely submission of invoices from vendors
- Any other assignments given by the Superiors.
Requirements:
- Diploma / Degree in any discipline.
- Minimum 1-2 years of working experience in the shipping industry or 1 year of sailingexperience onboard vessel.
- Good IT knowledge and proficient in Microsoft Word, Excel, Power Point and Email etiquette
- Good interpersonal skills and ability to work well under tight deadlines.
- Good knowledge of Third-Party vessel management processes.
