Job Description & Requirements
We are looking for a Junior Admin Assistant to support our Human Resources department.
The ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.
Ultimately, you should be able to ensure our HR department supports our employees while conforming to MOM employment laws.
Working hours: 9am-6pm
Part-Time: 3 days (Fix by Executive)
Responsibilities
- Payroll, conduct interview and providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
- Onboard and Offboard
- Organise and maintain personnel files, ensuring necessary personal records are filed
- Update internal databases (e.g. record medical or maternity leave)
- Provide support in recruitment such as job posting, sourcing, reference checks, arranging interviews, contract signing and onboarding of new employees
- Prepare HR documents, such as employment contracts and new hire guides
- Liaise with external partners, such as insurance agents, and ensure legal compliance
- Ensure work pass applications (WP/SPass/EP) and status including monitoring of expiry date Support the management of disciplinary and grievance issues
- Handle employees' queries about HR-related issues Participate in HR projects (e.g. help organise a job fair event)
- Assist in any ad hoc duties assigned
Requirements
- Minimum 1-2 year experience as a HR Admin, HR Admin Assistant or relevant role Diploma or above in Human Resources or relevant field MS Office literacy
- Thorough knowledge of MOM laws Excellent organisational skills, with an ability to prioritize important projects
- Strong communication, interpersonal and negotiation skills
- Good with time management and problem-solving
- Meticulous and keen eye for details
