Responsibilities
- Set up Project folder structure template as per Project Quality Plan (PQP) for all projects
- Monitor / Audit all projects for compliance with PQP
- Develop & maintain document control system for efficient document management
- Liaise with internal stakeholders such as PMs / Engineers / Drafters for timely submission of documents
- Coordinate with suppliers & customers on documentation matters (as needed)
- Submit drawings / documents to customer as per agreed format & schedule
- Report out weekly / monthly document status for all projects
- Liaise with necessary stakeholders for Purchase Requisitions (PRs) & follow up with Procurement for Purchase Order (PO)
- Liaise with site team for confirming material receipt at sites
- Track all the PRs for timely PO & track all delivery from suppliers
- Assist / Prepare Request for Quote (RFQ) to suppliers and evaluate the suppliers for scope, cost, delivery etc.
- Assist / prepare Letter of Award (LOA) to Suppliers / Sub-contractors
- Submit necessary documents such as workers list etc. to maincontractor / customer to obtain BCA approval
- Assist in preparing & submission of monthly progress claims for all projects on-time in consultation with PMs, CMs & Finance
- Monitor Sub contractor monthly progress claim
- Publish monthly progress claim status for all projects
- Follow with customers for Progress Claim certification
- Assist PM in preparing Variation Orders
- Create & update daily / weekly / monthly manpower forecast vs manpower deployed for Projects
- Organise monthly project review meeting, take meeting minutes & follow up the action tracker
- Assist in preparing letters to the customers as needed
- Create & maintain Material Catalogue library in the server for material submission usage
- Create, File and Maintain all the documents / correspondence - soft copy in server & hard copy as needed
- Adhoc support as needed by the management
Requirement
- Diploma/Degree in Electrical Engineering
- Min 2 years of working experiences in related field
- Possess effective organizational and follow-up skills, meticulous
- Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
- Good communication skills
- Able to interact with diverse personnel / nationality / background
- Experience in Document control / Project Admin is preferred
- Proficient in MS Office (Excel, Word, Power point)
