The role sits within the downstream division that provides solutions to the petrochemical industry. This is a key role that supports the District Manager and the department in anchoring all aspects of sales and general administration. The District Administrator works closely with sales teams and engineers within the department as well as other departments like customer service, supply chain, procurement, finance and IT. Key components of the role include billing and payment controls and administration, monitoring of sales pipelines, consolidation of product demand forecast, analysis of sales and billing performance, liaising with 3rd party vendors, organizing department meetings and some secretarial support. The ideal candidate understands the order to cash process, procure to pay process, displays maturity, is a team player, organized, possess good communications skills and proficient with Microsoft office suite and preferably also SAP system.
Job Responsibilities:
- Manages procurement coordination with vendors for logistics and transportation services, equipment like gas detectors and protective equipment, leased vehicles, laboratory related management services, air-freighting samples.
- 3rd party invoice processing
- Monitoring of sales pipelines, demand forecast
- Raise billings and manage billing accrual process
- Analysis of sales and billing performance
- To maintain sales contract and procurement contracts register
- Provide reminders to team 3 months ahead on expiring contracts pending for renewal
- Performing data entry duties with regards to metrics, sales figures and other key data
- Pull reports and information from Ecolab systems, providing data and guides to help the sales team
- Takes sales information and puts it into an easily readable format
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, flight & hotel bookings and creation of presentations.
- Compile and edit presentation details from multiple people and sources
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
Job Requirements:
- Degree holder, preferably in Business Administration, with minimum 5 years working experience.
- Ability to work independently, as well as able to collaborate in a team.
- Approachable and demonstrates willingness to support
- Clear communication skills (verbal and written) and able to manage interfaces with other departments.
- Organised, detail oriented, and has analytical abilities.
- Process oriented, adaptable, reliable and flexible
- Proficient with Microsoft Excel and Powerpoint.
- Prior experience in sales administration and proficiency in Microsoft CRM, SAP systems is advantageous.
