Who We Are
Dr OM & Associates is a clinic founded by Dr Oberdan Marianetti, a qualified psychologist and clinical sexologist, a certified Wim Hof Method instructor, and an Oxygen Advantage instructor. He integrates his knowledge, skills and experiences in a variety of business activities that include:
· Leading a full-time clinical practice as a psychotherapist
· Directing a range of wellness retreats
· Coaching Wim Hof Method techniques
· Coaching Oxygen Advantage techniques
· And several additional projects that he is passionate about
All his business activities and projects are designed, led and executed based on the core principles that define his professional identity foundation, which can be summarised as follows:
PURPOSE
To alleviate unnecessary suffering for all.
VISION
To create a world where mental and physical health co-exist as complementing therapies and priorities.
MISSION
To help people reconnect to their innate power.
VALUES
Care, Love and Respect
Job Brief
Are you looking for a new challenge and an opportunity to showcase your skills and advance your career?
If you are empathic, ambitious, a skilled problem-solver and have excellent organization and time management skills, able to manage complexity and remain focused, we have the perfect job for you!
We are looking for a responsible Receptionist to provide personalized support in a well-organized and timely manner to support the clinic in all its daily activities.
It is important that a Receptionist has great interpersonal skills, is well-presented and professional.
What You’ll Do
RECEPTION
Meet & greet clients who visit the clinic
Meet & greet suppliers and other service delivery people
Office upkeep
ADMIN
Manage clients’ queries via email or phone
Coordinate clients flow for face-to-face or online sessions
Liaise with vendors for office supplies
Manage Director’s travel arrangements
Manage documents and files
Manage office inventory
Process company correspondence
PROJECTS
Carry out specific projects or tasks as instructed by the Director
Conduct or prepare any research that the Director may require
Coordinate project strategies, timelines and resources
Create documents, presentations or spreadsheets as required by Director
Any other duties as may reasonably be required by the Director
What You’ll Bring With You
ATTITUDES
Assists others who are in need of help
Enjoys having a set schedule
Enjoys helping and contributing to the happiness of other people
Finishes important tasks right away
Focuses on tackling new challenges
Happy to think about abstract concepts
Open to trying new things
Pays attention to detail
Spends time preparing
QUALIFICATIONS AND EXPERIENCE
Bachelor’s degree preferred
Previous client services experience preferred
Previous receptionist experience of 3+ years would be considered an advantage
Previous office manager experience of 3+ years would be considered an advantage
Preferred Skills
ANALYTICAL
Ability to research and gather data
Ability to process complexity and derive synthesis
Ability to resolve problems creatively and effectively
COMMUNICATION
Ability to listen fully and execute accordingly
Ability to skilfully give and receive feedback
Ability to openly and honestly speak to express own views and thoughts
Communicating in a concise and precise manner
Excellent verbal and written proficiency in the English language
CLIENT SERVICES
Ability to skilfully assert their thoughts and persuade
Ability to interact with all clients
Ability to deal with sensitive information with discretion and maintain confidentiality
INFORMATION TECHNOLOGY
Basic understanding of social media
Proficient use of Microsoft Excel, Word and PowerPoint
ORGANISATIONAL
Able to coordinate, organise and plan multiple tasks and projects
Efficient in the use of all resources
Exceptional time management
Experienced in prioritising multiple concurrent tasks
Additional Notes
· Contract: 1-year full-time, with option to convert to permanent
· Salary Range: $2,500 - 3,000 per month, depending on experience
· Working hours: Monday to Friday, from 9:30am to 6:30pm, with 1 hour lunch and 2x 15 minutes breaks
· Location: Office-based in Singapore, Chinatown
· Paid annual leave after first 3 months: 14 days pro-rated, plus public holidays
· Probation period: 3 months
