Job Title: Accounts Executive
Job Type: 1-year contract
Team: Finance
Location: Singapore
Team
The Finance team consists of a Finance Manager, two Accounts Executives, one Credit Controller, one Legal Biller, one Finance Operations Administrator and we are looking for an Accounts Executive to join our team.
The Accounts Executive role has the opportunity to get a full range of credit controlling experience.
This is a varied and exciting role with a dynamic, international law firm and would suit a proactive individual who is strong in communication and analytical skills.
Key relationships to establish are with Singapore Partners, lawyers, business services and secretaries. There will also be dealings with team mates and colleagues in the APAC and UK region.
Key responsibilities
- Manage company’s cashflow and ensure timely payment of fees. This includes downloading of bank statements and posting receipts into Elite system.
- Handles reconciliation on excel of invoices and accounts each time payment of our fees are in.
- Ensure all disbursements are paid out according to percentages received and maintain and excel spreadsheet with the details.
- Able to resolve any account queries and follow up with clients for top up of fee funds.
- Generate Statement of Accounts and send to clients/partners/Fee Fund Manager. Schedule follow-ups according to the appropriate timelines and ensure that all bills are followed-up either with client/partner/Fee Fund Manager.
- Set-up of debt meetings with partner.
- Monitor the status of large unpaid bills before they become overdue and engage partners’ assistance if necessary.
- Maintains payment procedures and protocol while doing follow ups with clients/reinsurers.
- Ad hoc running of reports (i.e. WIP, bills delivered, bills paid, time entries) upon request and any other accounting related matters.
- Follow up with partner on the undispatched bills. Regularly update the team to ensure timely deliverance of bills.
Knowledge, skills & experience
- At least one year of finance/accounting background with accounts receivables or revenue control experience and the ability to reconcile reports/matter balances. Credit control experience will be a bonus.
- Preferably with relevant experience from legal or insurance industry
- Good knowledge and solid experience with Microsoft Excel and reporting
- Excellent communication, analytical and writing skills is required due to the nature of the role
- A proactive team player who is professional, confident and has good interpersonal skills across all levels of stakeholders in the firm
- Knowledge of when GST is applicable to bills
- Knowledge and experience of 3E Elite system will be a bonus
This is a developing role and the job description is not exhaustive and may vary in line with changes in the team’s objectives and firm policy.
*Only shortlisted candidates will be contacted.
