- Answering incoming calls within three (3)rings
- Archiving of Old files and documents
- Arranging and coordinating for training and/or any relevant courses
- Assist in the preparation of catalogues for Clients
- Assist on Coordination on the Deliver/Collections with Respective Team
- Assist Sales personnel to process client Order
- Assist sales personnel with customer satisfaction survey
- Assist sales team in preparing Sales Quotation
- Assist to file all Delivery Orders, Invoices and relevant documents
- Assist to issue Manual Delivery and Invoice
- Assist to issue System/Manual Supplier Purchase Order
- Booking and coordination of flight and hotel arrangements
- Booking of meeting venues and coordination of meetings
- Follow up with orders and get the status updates for pending orders
- General mailing of documents (Such as Invoice or Any Relevant Document)
- Moving Completed Project in folder (Quotation,DO,INV)
- Open, sort, and distribute in-coming/out-going correspondence, including mail or Fax
- Ordering of offices supplies eg stationery, Company letterheads, papers etc
- Oversees and ensures that Company office is well maintained in cleanliness
- Prepare of shipping documentation and certificate upon client's requirement.
- Prepare project costing
- Preparing and arranging for courier services
- Process all confirm sales order from Sales Personnel
- Process and Prepare Purchase Order (System/Manual)
- Process Sales order , Delivery Order and Invoicing
- Support sales persons on general administrative and customer service
- System Invoicing for goods delivered
- Update project Costing from Supplier
- Updating of Sales Order Excel Sheet for (DO & INV record)
- Other Ad-Hoc duties assigned from time to time
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