Procurement & Sales Admin
- Preparation of Yearly ISO audit for procurement and office admin department
- Liaison and negotiation with vendor on pricing/products/credit terms/value-added services & etc
- Maintain and update vendor list regularly and as per ISO requirements
- Conduct regular (yearly) vendor evaluation assessments as per ISO requirements
- Preparation of price competitive form as per ISO requirements
- Quotation sourcing
- Verification of items in quotation
- Process order via Finance system (Microsoft Dynamic Navision)
- Raise Purchase Requisition (PR) and Purchase Order (PO) for all internal and external purchases
- E-filing of PO related documents in systematic order
- Conduct Bi-yearly archiving of documents (if necessary)
- Coordination of logistic for delivery of goods to customer
- Tracking list for POs to ensure timely response is provided to all relevant stakeholders and proper closure of all POs processed
- Maintain and regular housekeeping of procurement storeroom
- Asset tagging for new fix assets purchased, except IT equipment which are tagged by ITD
- Overseas Travel arrangements for internal and external staff (project base)
- Maintain and Tracking list for office Insurance, Maintenance, licenses, Assets / vehicle
- Yearly renewal on office Insurance, Maintenance, licenses, Assets / vehicle
- Coordination of work with vendor on office furniture & fittings, office maintenance, building maintenance, miscellaneous work to ensure office environment is safe for work
- Ordering of office stationeries and pantry supplies
- Printing of namecards and issuing of keys for all new joint staff
- Create season parking IDs for staff via Mapletree Portal
- Arranging of courier
- Arrange for vouchers to be issued to staff (Service recognition award)
- Support Sales Team with weekly report for meeting.
