Executive - Administrative Assistant
The general scope of works of the Administrative Assistant includes (in a non- exhaustive manner):
- Generating works orders or purchase order (on behalf of the engineers) using the organization’s internal systems
- Processing monthly payments for various projects assigned
- Keeping track of officer’ training hours and assisting to apply courses on their behalf
- Keeping and filing minutes of meetings, contact notes and discussions
- Making purchase of plans and drawings (off site)
- Carry out daily administrative works as directed, e.g. printing, binding, filing, and registering of documents, data entry, shredding of documents etc
- Converting of files and images to the relevant format as instructed
- Housekeeping of data, books, and files (both hard and soft copies)
- Assist management to coordinate meetings and managing meeting calendars/invites.
- Arrange logistic details for meetings and events (for example, to book meeting room, get refreshment, etc.)
The Executive - Administrative Assistant shall possess the following minimum qualification/ requirements:
- Minimally GCE 'O' Level / SPM holders, GCE 'A' Level / STPM / UEC holders and ITE graduates
- Must be able to communicate and write in English
- Must have good knowledge of using outlook to reply to emails and good knowledge of using Microsoft Office software’s, i.e. Word, Excel, and PowerPoint etc.
- The candidate must be able to multi-task and complete his works according to the timeline
