This role provides secretarial support to the Head of Projects (HOD), as well as support Projects Division in project administration, general administration and Environment, Health & Safety Management Programs.
Responsibilities:
- Provide secretarial support to the Head of Projects (Head of Department).
- Ensure papers submitted for approval are within authorisation matrix.
- Organise meetings and take minutes when required.
- Work with Head of Department and various stakeholders on department’s annual budget.
- Prepare and compile presentation slide for Head of Department.
- Update and maintain department’s Business Continuity Plan (BCP) manual.
- Update and maintain Segregation of Duties (SOD) status in IS system per requirements by ERM.
- Assist in administration work for department recruitment.
- Create, update and maintain projects in Knowledge Management (KM) system.
- Process payment in S4 HANA and Sharepoint platform.
- Support all administration aspects pertaining to Projects.
- Support tender process by ensuring tendering documents are in order.
- Assist in the collection and update of data to support CDL’s Environment, Health & Safety Policy.
- Update development progress information and cost control reports.
- Cover duties of admin colleagues during their absence.
Requirements:
- Min Diploma in Business Administration and Private Secretarial Diploma.
- At least 8-10 years’ working experience in serving senior management positions.
- Good organizational and interpersonal skills.Able to handle sensitive information with a high level of confidentiality.
- Good communication skills, verbally and written.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Good team player.
- Good with data collection and analysis.
