We are looking for an enthusiastic individual to join our team. As an Office Administrator, you will be responsible to ensure smooth office operations, maintain a pleasant working environment and provide excellent customer service to both internal and external clients. This role will also support a group of senior leaders based in the Singapore office, including calendar management and travel arrangement etc.
Office administration
- Oversee and manage daily office operations and procedures.
- Raise Purchase Requisitions (PRs ), invoice payments.
- Manage office facilities, furniture & equipment, and maintenance.
- To source, co-ordinate and negotiate with all contractors/vendors in regard to office renovation, office equipment, supplies, stationery, furniture, printing name cards and for general office maintenance.
- Maintain an organized and updated record of preferred supplier/vendors information and agreement.
- Act as liaison between group and building management as well as office services vendors.
- Supervise the document management and retention.
- Responsible of office administrative project and work as and when required.
- Control and ensure the inventory level of office stationeries and pantry refreshment supplies.
- Be the primary point of contact with the building management related to any office issues and maintenance.
- To assist in employee engagement and CSR activities/events, and support client’s meeting
- To assist in developing and implementing office administration policies and practices
- Support on-boarding and off-boarding of employees/contractors (e.g. office access pass, IT assets deployment/collection (sim card, laptop etc).
- Other duties or projects may be assigned from time to time.
