Purpose of the job
To manage the day-to-day administration of a varied portfolio of trust structures and to maintain a wide and detailed knowledge and understanding of trust administration generally, to include money laundering, compliance and relevant legislation.
Main responsibilities
Invoicing:
- Setup and maintain JFS (i.e. client invoicing) codes for accurate tracking and reporting.
- Generate, review, and amend invoices to ensure accuracy with agreed fee standards and internal processes.
- Liaison with offshore billing teams to ensure a smooth invoicing process.
- Prepare and issue credit notes as necessary
- Approve and issue final invoices to clients in a timely manner
- Coordinate invoicing activities with offshore entities, such as Ocorian BVI
Payment Processing:
- Liaison with Accounts Payable team for payment matters
- Process payments accurately and efficiently, ensuring all transactions are recorded correctly.
- Resolve any payment discrepancies promptly to maintain financial accuracy.
Data Management:
- Maintain and update the NavOne system to ensure accurate client data and reporting.
- Troubleshoot and resolve any system-related issues in collaboration with IT.
- Organize and manage digital files within the iManage system for easy retrieval and compliance purposes.
- Regularly review data for accuracy and completeness.
- Address and clear any mandatory data backlogs to ensure compliance with regulatory requirements.
- Scan and file physical and digital documents to maintain an organized and accessible records system.
Any other ad hoc duties as needed in support of the Private Clients team.
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