Job description
Job Description
Xpressflower.com is looking for Office Admin / HR Executive to support in Office Admin / HR administrative duties.
This person is someone who is highly positive, independent but works well with people as a team.
He/she is also someone who is a multi-tasker; meticulous, with strong organizational skills and results-oriented.
General
Office admin and general management
· Support in general office management - pantry / mails / office maintenance - aircon, pest control, etc. / leases / utilities, etc.
· Insurance matters
· Office licences
· Gov applications ( Levy waivers / NS / Pro-Family / Traffic Police, etc. )
· Other ad hoc tasks
HR
Work and support HR Manager with :
General HR Admin
· Support in ensuring that all HR policies, practices, and initiatives are in compliance and aligned with the business requirements.
· Generate relevant monthly reports where required.
Recruitment
· Manage our recruitment effort
· Marketing our company and job posting to various job channels
· Work with the department heads on the recruitment effort
· Scheduling of interviews
· Assist in the administration of employee confirmation, contract renewal, re- employment, employment certification letters, assists in reference checks, etc
Government Grants and Work pass Management
· Understand various grant available
· Assist in the Grant application process
· Assist in Work pass application and administration
Internship Management
· Manage the relationship with key education institutions for internship positions
· Assist in the application for interns
· Manage the Administrative needs for the internship process
Employee HR App
· Administer the HR App and enforce the usage
· Manage the Leave Management for the staff via the app
Payroll
· Work with payroll executive to ensure the payroll is done correctly
· Validate the payroll before approval
What do we need from you?
· A-Levels or Diploma in human resource (or related qualifications)
· At least 3-5 years of similar experience preferred
· Possess a keen interest in office management and human resources
· Ability to work well with internal stakeholders ( different levels of staff as well as management personnels )
· Ability to work independently as well as a great team player
· Self-motivated and resourceful with good multitasking and organizational ability
· Great Personality with a Positive Attitude in general
