Main Duties and Responsibilities
Programme Planning & Scheduling
- Prepare Overall Schedule based on programme information.
- Plan and schedule timetables with scheduling system (Syllabus Plus) and release timetables within the given timeframe.
- Work with Heads of Schools to schedule assignments to academics (Full Time / Associates) and to ensure full-time academics are prioritized and optimally assigned to teaching assignments.
- Liaise with vendors for outsourced tasks, such as lecturer placement, issuance of contract, payroll processing, assessment marking fee, etc and support in providing necessary data and information where required.
- Managing and updating the pool of Associated Lecturers.
- Daily checking of assigned classes to ensure class starts as per scheduled.
- Liaise with University partners on scheduling related matters: students’ pathway, teaching load etc for assigned programmes.
- Provide accurate information and schedule promptly and updates to relevant stakeholders as and when necessary.
Resource Planning & Data Management
- Plan and manage resources (e.g. room, lecturers) using Syllabus Plus to ensure smooth delivery of programmes.
- Input, maintain and update information and data to student management system and / or other applicable applications.
- Ensure all assigned teaching staff and modules are registered with CPE.
- Liaise with the Programme Management team for customized student’s pathway, tutorial groupings, assessments, etc for the assigned programmes.
Exams
- Work with Exam Team to plan examination schedules for assigned programmes.
- Liaise with Exam Centre for main and re-exams.
Others
- Support in providing data during budgeting exercise.
- Support in conducting orientation to newly appointed associate lecturer.
- Any other ad-hoc duties as required by the company from time to time.
Requirements
- Diploma / Degree holder in any discipline with 1-3 years of experience
- Assist in events and orientation 2-4 times per year
- Good team working skills and a flexible approach to delivering team results.
- Ability to plan, prioritize and organize own work independently to achieve agreed results and, at times, under pressure.
- Good Oral and written communication skills and ability to liaise and network with internal and external stakeholders.
- Excellent administrative and organizational skills with good level of numeracy, accuracy and attention to detail.
- Good understanding of higher education qualifications in Singapore and Internationally.
- Good working knowledge of Microsoft Office applications including Word, PowerPoint and Excel. Knowledge and experience in using resource optimization tools will be advantageous.
- Prior experience in Private / Education Industry preferred
