Accounts Clerk Job Description
As an Accounts Clerk, you will be responsible for managing company financial tasks such as managing receivables/payables and ensuring all company invoices are properly recorded, tracked, approved, and paid. You will work closely with the company’s accountant, management, and outside vendors. Success in this role will be demonstrated through accurate payment and financial transaction processing.
Accounts Clerk Job Responsibilities and Duties
- Track company bank accounts, deposits, and balances; report regularly to management
- Track company invoice obligations, make accurate and timely invoice payments, gain approval when necessary, and identify/report inaccuracies and variances
- Source external vendors for various supplies, obtain quotations, compare prices, and negotiate to obtain lower costs
- Maintain good relationships with external vendors through effective communication to resolve any queries about payments owed to them as well as resolve any problems or inaccuracies with invoices
- Conduct Accounts Payable tasks, such as preparing: purchase orders, delivery orders (with matching invoices), payment vouchers, submissions for management’s approval, making payments online or via check, documenting payments in the register, and filing payment records
- Conduct Accounts Receivable tasks, such as: monitoring outstanding invoices, sending new progress claims and invoices to clients, preparing receiving vouchers, following up on overdue payments, and filing receivable records
- Prepare company monthly financial statements, such as: cash flow projections, monthly income/payment summary, and bank reconciliation
- Manage petty cash accounts including collecting receipts, making reimbursement payments to employees, and recording transactions
- Maintain financial documentation in an organized, updated, and easily accessible manner
- Conduct quarterly GST submission to IRAS, including preparation of invoice summary with GST paid and GST received for all company financial transactions and presenting this invoice summary to management for approval before GST submission
- Collaborate with other accounting/finance team members, engineers, and management
- Assist with accounts audit and other financial reporting requirements as needed
Accounts Clerk Job Requirements
- 2+ years of accounts payable & receivable experience
- Knowledge of payables, budgeting, and accounting best practices
- Experience with financial transaction reporting
- Expertise in Microsoft Office suite – especially MS Word and MS Excel
- Understanding of GST obligations and reporting requirements for payables/receivables
- Strong mathematical and analytical ability for financial calculations
- Excellent verbal and written communication skills
- Strong organizational skills, time management and attention to detail
- Diploma or degree in accounting, finance, or a related field
