* Manage FM related issues submitted either through the Authority’s case reporting system, or any other avenues (e.g. email, phone call etc)
* Coordinate with appointed vendor to resolve the issues and follow up to verify that issues have been resolved
* Update users on status of issues
Approximately 70 cases per month
*Key Management*
* Manage keys for room/cabinets/lockers (e.g. key issuance and retrieval, unlock pedestals/cabinets for staff who have forgotten their passcode).
Approximately 25 requests per month
*Office Furniture Management*
* Manage loan and return of office furniture (e.g. tables and chairs)
Approximately 10 requests per month
*Office Management*
* Escort and supervise landscaping vendor during regular maintenance
* Take meter readings for tracking of utilities consumption
* Oversee cleaning, disposal of trash & pest control to ensure that the office space is clean and tidy. This includes coordinating cleaning schedule for enclosed rooms.
Landscaping: Twice per month
Taking meter reading: Once per month
Office cleanliness: Once per day
*AV Systems Management*
* Troubleshoot AV systems related issues and assist with the setting up of AV systems where necessary
Once per week
*Fire Safety Management*
* Take on Fire Warden role. Includes regularly checking office space to ensure no fire hazards or obstructions to emergency exits
* Check that fire extinguishers are not expiring/expired.
* Liaise with stakeholders for the maintenance of fire extinguishers
No. of fire extinguishers: 90
Fire drills: 2 per year
Checking for hazards/obstructions: Once per day
Maintenance of fire extinguishers: Once per year approximately
