We're looking for a sharp and organized Administrative Assistant to join our team. The perfect candidate will thrive in a dynamic environment, juggling multiple tasks with ease. As our Administrative Assistant, you'll be the backbone of our office, ensuring everything runs smoothly.
Responsibilities:
- Administrative Support:Handle day-to-day administrative tasks efficiently.
Manage incoming calls and correspondence with professionalism.
Assist in scheduling appointments, meetings, and travel arrangements.
Prepare and maintain documents, reports, and presentations.
- Data Management:Maintain accurate records and databases.
Keep both digital and physical files organized and accessible.
- Coordination:Help organize office events and meetings.
Assist in preparing meeting agendas and taking minutes.
- Customer Service:Welcome visitors with a warm and friendly demeanor.
Help address customer inquiries and resolve issues promptly.
- Office Management:Monitor office supplies and reorder when necessary.
Ensure office equipment is in working order.
Requirements:
- Previous experience in an administrative role is preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational skills with keen attention to detail.
- Ability to handle sensitive information with discretion.
- High school diploma or equivalent; additional education in Office Administration is a plus.
Preferred Skills:
- Familiarity with office management software (e.g., MS Office 365, Google Workspace).
- Basic understanding of accounting principles.
- Ability to prioritize tasks effectively.
- Adaptability and willingness to learn new skills.
Working Conditions:
- This position is based in an office environment.
- Occasional overtime may be required during busy periods.
- Flexibility to handle occasional tasks outside of regular hours may be necessary.
