Facilities Admin Officer

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore. It also operates warehousing and container depot businesses in Malaysia.

Role Description

This is a full-time on-site role as a Facilities Admin Officer in SH Cogent Logistics Pte Ltd. The Facilities Admin Officer will be responsible for providing administrative assistance for facilities matters.

1. Assist in managing and maintaining up-to-date service contracts, licenses, permits and vendors’ contact list
2. Managing and updating information and documents in shared drive
3. Keep track of all contracts, licenses and permit expiry dates
4. Ensure all service reports and delivery orders are in order and assist in processing invoices from vendors
5. Follow up with Finance department for payment to vendors
6. Communicate with vendors on administrative matters
7. Sourcing of quotations for the relevant purchases, office supplies and pantry supplies
8. Raise paperwork for issuance of Purchase Orders and ensure goods received are in order
9. Assist in monitoring and tracking of facility teams’ budget
10. Conduct toolbox training for operational staff
11. Follow up with relevant stakeholders and update rectification photos on Safety findings to the Safety team
12. Provide other administrative support (tabulate meter readings, condition reports, application of Jurong Island Pass, LEAP portal, etc.)
13. Adhere to all company rules and regulations including safety rules
14. Any other duties and responsibilities assigned from time to time

Requirements

1. Diploma or Higher Nitec in Facilities Management/ Building Services or equivalent
2. 1-2 years of facility management experience preferably in industrial buildings
3. Good proficiency in Microsoft Words and Excel
4. Pro-active and possess a positive attitude

Others

1. 5.5 days' alternate Saturday
2. 2 ways transport from Jurong East MRT
3. Daily meal subsidy
4. In-house gym & entertainment room
5. Dental, medical, insurance benefits