As one of the world’s most value resources, our team is solving some of the world’s most complex water issues. Whether it’s treating, distributing or storing water, Jacobs reaches across boundaries and collaborates to successfully deliver customized innovative solutions. We provide you the means and tools to work on a wide variety of interesting and challenging projects to grow your career and help protect this valuable resource.
Come and join us as a Document Controller part of the project team working on a Water Treatment Plant extension project location in Changi/Tanah Merah.
The Admin and Document Controller oversee all administrative matters for the project; provides support in day-to-day functions related to document control maintenance; and provide administrative support to the project manager, project members, and client when required.
Essential Duties & Responsibilities:
- Creating, organizing and managing project documents in the EDMS (Electronic Document Management System)
- Processing day-to-day incoming and outgoing correspondences to and from contractors and client.
- Ensure proper archiving of project document throughout the project period.
- Reporting daily attendance and consolidating monthly timesheet to client.
- Provide weekly documentation report to project members and client.
- Arranging flights and accommodation for project members as required.
- Responsible for maintaining the office environment, including office supplies and equipment.
- Manage administrative tasks for project members and client and ensure the office runs smoothly.
- Effective communication with all stakeholders.
To be a successful candidate, you shall possess:
- Minimum High School Diploma or equivalent.
- Minimum 5 years of administrative experience.
- Meticulous and a detail-oriented personality
- Good knowledge of Microsoft Office is crucial.
- Experience in Sharepoint and Project Wise is an advantage.
- Willing to work in a construction environment.
Jacobs. A world where you can.
From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed. With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential.
You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.
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