Budgeting & Buying
- Planning of Buying Budgets, size scales and options prior to buying with the Marketing Executive / Managing Director per season according to the projected sales targets, sell through and unit level by product category and supplier.
- Liaise and coordinate with dedicated, overseas team and coordinator design and related matters.
- Set retail prices per product to achieve budgeted margin.
- Ensure the Purchase Order is accurate and timely for each season.
- Communicate with suppliers on amendments and adjustments to the purchased orders and ensure accurate deliveries.
- Communicate closely with warehouse to supply stock to the shop floor and ensure various categories of product are delivered together especially the crucial units for each season.
- Work closely with Director to monitor weekly stock levels by category and product to identify the fast / slow moving items.
- Work out the weekly targets of various product categories to achieve the budgeted salesand sell-through.
- To ensure accurate retail prices are logged into Purchase Orders, once confirmed by Director.
Operational
- To accomplish Monthly stock takes in warehouse and retail outlet
- Assisting in stock analysis, determine markdown, documentation to transfer stock, assist in set-up and pack-up and operation of the sale.
- Receiving of stock from shipment, organize and store inventory in the proper location
- Ensure in-coming stock arrivals are up-to-date and communicated to related departments
- Run weekly/monthly reports from system to detect stocks processing irregularities
- Assist with day-to-day operations of the E-commerce operations, such as order fulfilment, inventory management, customer enquiries and web-site development.
- To collect weekly and monthly reports from outlets in order to update weekly sales report to generate sales analysis and reports to principal suppliers.
Purchase Orders
- Transferring of Buy orders into warehouse purchase orders on a timely basis.
- To create Buy Status Report and update regularly.
- To key in orders accurately upon receipt of order confirmation.
- Ensure copies of confirmed orders are distributed to the respective outlets, prior to opening of each season.
Proforma Invoices / Order Confirmation / Cancellations
- Collate customers request on product requirements and preferences in order to decide future purchases and quantity.
- Processing adhoc changes by clients relating to their orders
- To ensure all P/F invoices correspond with original order and liaise with Accounts for necessary payment.
- To pre-alert warehouse / outlets or any noted cancellations.
- To liaise with warehouse to control excess stock / short shipments and alert suppliers / outlet accordingly.
- To prioritize clearance of shipments from warehouse to stores.
Damaged Stocks
- To handle all store complaints regarding stocks received – workmanship, customer returns etc.
- To inspect defective stocks to ascertain extent and cause of damage.
- To correspond with supplier, negotiating for claim of full credit or replacement as necessary.
- To keep track of damaged stock form numbers for each outlet for accounting purpose
