Responsibilities:
· Issue DO and Invoice for daily orders. Ensure all information is correct and up to customer's requirements.
· Answer office phone and manage office cleaniless.
· As the first point of contact to attend the customers' enquiries and inform the relevant team and prepare quotations to customers if necessary.
· Prepare collaterals for sample submission and manage online platform.
· Input accounting entries into SQL Accounting System and verify all sales and purchase invoices and other COS.
· Monitor AR, send out customer SOA, resolve discrepancies and follow up with customer for payment. Alert salesperson in-charge and finance manager if customer’s payment is overdue.
· Monitor AP and prepare payment vouchers for management’s approval.
· Update bank books routinely, monitor and forecast cash needs to ensure healthy cashflow for daily operations.
· Handle petty cash and pay off daily operations expenses.
· Assist Finance Manager in bank reconciliation, closure of monthly accounts and quarterly GST reporting.
· Routine review of vendors’ quotations to ensure cost optimization without sacrificing service quality.
· Generate ad hoc reports, data analysis reports and presentation slides as and when requested by management.
· Maintain and improve on filing system of all documentations.
· Provide other ad-hoc support to office and operations functions as per instructed.
Requirements:
· Minimum Diploma in Business/Finance/Accountancy/Banking or equivalent professional qualification.
· Minimum 3 years of working experience
· Strong administrative skills
· Highly motivated with a desire to learn
· Able to meet deadlines and work effectively under pressure
· Computer literate; Proficiency in Microsoft Excel and Google Workspace is preferred
· Observant, meticulous, analytical and team player
