Job Description: Retail Inventory and Reconciliation Specialist
Position Title: Retail Inventory and Reconciliation Specialist
Location: Bedok
Reports To: Operations Manager
Job Summary:
We are seeking a meticulous and proactive Retail Inventory and Reconciliation Specialist to join our team. This role is crucial for maintaining accurate stock levels, ensuring financial accuracy, and managing supplier relations within our retail grocery stores. The ideal candidate will have a keen eye for detail, and a solid understanding of inventory management and financial reconciliation processes.
Key Responsibilities:
1. Stock Tracking and Management:
- Update stock details in the Point of Sale (POS) system upon arrival.
- Ensure buy and sell prices are accurately reflected in the system.
- Monitor stock levels and reconcile any discrepancies between orders and sales.
- Validate the expiry dates of items, remove expired items from shelves, and coordinate returns to suppliers.
2. Sales Tracking and Financial Reconciliation:
- Maintain records of all sales transactions.
- Cross-validate sales data with amounts received in the bank account to ensure accuracy.
- Generate and analyse sales reports to identify trends and discrepancies.
3. Invoice and Supplier Management:
- Track all invoices from suppliers, ensuring timely payments.
- Reconcile supplier invoices with received goods to ensure accuracy.
- Maintain a record of paid and unpaid invoices, following up on any discrepancies.
4. Delivery Tracking and Customer Payments:
- Track deliveries to ensure timely and accurate delivery to customers.
- Ensure that all deliveries are accounted for and verify delivery details against orders.
- Confirm that payments for deliveries are received and accurately recorded.
- Follow up with customers regarding any outstanding payments for deliveries
5. Reporting and Documentation:
- Prepare regular reports on inventory status, sales performance, and financial reconciliation.
- Document all inventory movements and adjustments accurately.
- Maintain organized and up-to-date records of all transactions and communications with suppliers and customers.
Qualifications:
- Proven experience in inventory management, stock control, or a related field within the retail sector.
- Proficiency in using POS systems and inventory management software.
- Strong analytical skills and attention to detail.
- Excellent organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Basic understanding of accounting principles is a plus.
- High school diploma or equivalent; further education or certification in inventory management or accounting is advantageous.
To apply, please submit your resume and cover letter to [email protected].
Malar Trading & Super Market Pte Ltd is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
