Job Responsibilities:
1. Assist the Active Ageing Centres Manager / Assistant Manager by:
- Executing administrative processes needed to ensure smooth operation and functioning of AAC services and ensuring compliance with audit requirements
- Assist in centre procurement of goods and services including invoice processing and liaising with external vendors.
- Prepare Cash collection reports, cash deposits, etc.
- Data entry, data collation and reconciliation to submit statistics and progress reports for grant claims to Agency for Integrated Care (AIC).
- Liaising with Corporate Services on pickups and deliveries.
- Assist in AACs’ outreach activities such as carnivals, block parties, door-knocking, etc.
- Answering phone calls and attending to walk-in enquiries.
- Attendance taking
- Assist in the administration and preparation of programmes and events for seniors or volunteers.
- Manage e-filing of essential documents and ensure current
- Assist in office maintenance, such as, ensuring sufficient office supplies and equipment maintenance.
2. Support the Admin Executive and Head of AACs in:
- Coordinating AACs’ training and staff events.
- Participate in regular audits ensuring compliance with audit requirements stipulated by both internal and external parties, such as AIC.
- Support the review and writing of SOPs.
- Covering the duties of the Admin Executive when he or she is on leave, as far as possible.
3. Any tasks as assigned by the Head of Active Ageing Centres or the Centre Manager.
Job Requirements:
- Possess a Diploma
- 3 years or more in an admin role, experience in an accounting role or a customer fronting role will be a plus.
- Certificate in Accounting is advantageous.
- Willing to cover 2 centres and travel to different centres when required.
- Proficient in Microsoft Excel and Word
- Familiar with Salesforce (Customer Relationship Management system) or ability to pick up this knowledge.
- Good interpersonal, communication skills and good team player.
