Account and Admin Executive
We are a growing SME in the electrical services industry looking out for a responsible member in our Administrative & HR team. Supporting and reporting to the Administrative & HR Manager, the role covers different aspects of these functions.
Job Responsibilities
In house book keeping: (Reporting scope is done by an accountant)
· Manage billings & Accounts Receivable
· Preparation of invoice using Xero accounting system
. Follow-up and managing Purchase Order
. Sending out of monthly Statement of Accounts
. Follow-up with client for outstanding payment
· Verify and process staff claims, supplier payment, Accounts Payable
· Submission of accounts payable in bank.
· Bank reconciliation via Xero accounting system
· Work with external accountant to ensure monthly closing process.
· Compile documents for external accountant
· Ensure orderly filing of the documents
General Admin:
· Attend to walk-in and phone calls enquiries.
· Registration and renewal of passes and courses
· Assist in job posting and interview arrangement.
· Renew and monitor company/ motor insurance
· Ensure all vehicle insurance, inspections, tax renewed on time
· Manage vehicle cashcard, fines, etc
· Apply for and monitor company claims and grants
· Manage work pass application.
· Office infrastructure matters (phone, wifi, repairs etc), if any
Requirements
- Diploma in Business Administrative.
- Familiar with Microsoft Office, Excel applications
- Good communication and interpersonal skills
- Experience with Xero accounting system or similar is a plus.
- Familiar with Electrical Engineering services
- Hands-on and a positive attitude
- Meticulous and able to work independently.
- Work days / timing: Monday to Friday 8.00am to 5.45pm.
- Work location: opposite Marymount MRT.
