1. Administrative Support: Assisting with day-to-day administrative tasks such as answering phones, responding to emails, managing calendars, scheduling appointments, and maintaining filing systems.
2. Coordination: Coordinating meetings, conferences, and events by scheduling participants, reserving venues, arranging catering, and preparing meeting materials. Ensuring all logistics are in place for successful events.
3. On-Site Support: Assist with on-site logistics, such as setting up registration areas, managing check-ins, distributing name badges or credentials, and directing guests to various event locations.
4. Communication: Serving as a liaison between departments, clients, and external partners by relaying messages, coordinating information, and facilitating communication to ensure smooth collaboration.
5. Document Management: Creating, formatting, and editing documents, presentations, and reports. Managing document storage, retrieval, and distribution, ensuring accuracy and confidentiality.
6. Data Entry and Database Management: Entering and maintaining data in databases, spreadsheets, or other software systems. Updating records, generating reports, and ensuring data integrity.
7. Travel Arrangements: Assisting with travel arrangements for staff, including booking flights, accommodations, transportation, and preparing travel itineraries.
8. Financial Administration: Assisting with expense reporting, processing invoices, tracking budgets, and maintaining financial records. Coordinating with accounting or finance departments as needed.
9. Office Management: Overseeing office supplies, equipment, and facilities management. Ordering supplies, coordinating repairs, and ensuring a clean and organized workspace.
10. Project Assistance: Providing support for ongoing projects by coordinating tasks, tracking progress, and assisting with documentation, communication, and follow-up.
11. Calendar Management: Managing calendars for executives or team members, scheduling meetings, coordinating appointments, and ensuring conflicts are resolved efficiently.
12. Client Relations: Assisting with client communications, inquiries, and requests. Providing excellent customer service and ensuring client needs are met in a timely and professional manner.
13. Team Support: Assisting team members with various tasks as needed, including research, data analysis, and presentation preparation.
We are seeking a passionate and dedicated Administrator & Coordinator to join our team. If you love jewellery, fashion, and have a flair for organizing high-end events, we want to hear from you.
Qualifications:
- A passion for jewellery, fashion, and luxury events.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Experience in event planning or administration is preferred.
- Proficiency in Microsoft Office and marketing software.
- Ability to work well under pressure and meet deadlines.
What We Offer:
- An opportunity to work with a dynamic and creative team.
- Involvement in one of the most exclusive luxury events of the year.
- Professional growth and development in the luxury event management industry.
