Job Description & Requirements
Purpose: This position is responsible for facilitating the end-end sourcing process which includes reviewing the sourcing specifications, doing the preparatory groundwork for purchase or rental from external services / facilities providers and raise the Purchase Order (PO).
Essential Duties/ Responsibilities:
- Lead the procurement process by reviewing sourcing specifications, sourcing suppliers, comparison of quotes, conducting background reference checks, and propose the best procurement option for the company.
- Prepare and ensure Purchase Order is raised accurately and in a timely manner.
- Work closely with budget owners, upload documents in the system.
- Negotiate for favorable terms and pricing and obtain tax invoice before payment is processed.
- Ensure deliverables are in line with the contract terms and provide weekly status updates.
- Updating and maintaining records of all orders, payments and received stock.
- Provide Management with data and reports related to purchasing activities.
- Summarize data and prepare various reports on purchasing activities as well as cost analysis on different categories.
- Work closely with Finance to make payments to suppliers in accordance with agreed terms.
- Ensure compliance of procurement policy and seek approval as per Delegation of Authority Manual.
- Establish sound relationships with suppliers, ensure lead times are met and expedite outstanding orders.
Position Requirements:
- Preferably a degree or diploma in business administration or relevant field.
- Minimum 3-4 years’ work experience in the field of Procurement Management/Supply Chain.
- Strong administrative skills, includes office management, record keeping and proficient in MS Office.
- Exceptional time-management and multitasking capabilities combined with organizational skills.
- Must be meticulous & pay attention to detail.
- Excellent verbal and written Communication.
- Ability to work under pressure and meet deadlines.
