RESPONSIBILITIES
Project setup
- Take ownership to define and develop scope by understanding and evaluating the project requirements.
- Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to Stakeholders.
- Ensure the Project Team is aware of document requirements and specifications to meet project needs, SBM standards, and Industry Regulations
Assigned activities in project support
- Understand and complete assigned tasks with accuracy within agreed time frame
- Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary
- Coordinate, plan and monitor (technical) support of documents for internal and external distribution
- Escalate unresolved issues to the appropriate Stakeholder to minimize delays in deliverables
Effective interface management
- Understand how assigned tasks will affect all Stakeholders; provide timely and accurate input to Stakeholders in support of requirements in meeting deadlines
- Proactively highlight concerns as they arise, and prioritize assigned activities to meet key milestones
- Network with Stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication
- Produce consistent/organized documents in a well-structured format to clearly convey required information
- Coordinate with Vendors, Third Party consultants, etc. to ensure timely review of documents and that comments are made with required quality level
- Knowledge sharing & gaining successful cross-functional collaborations
- Provide accurate and detailed information when escalating to next level
- Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform Manager on progress made and status
- Inform and educate your colleagues on cross-functional topics encountered
Quality and timely deliverables concerning document controlling
- Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes, Standards and Regulation
- Ensure documents are well-structured to clearly convey required information
- Liaise with external Parties in order to monitor their progress and expedite when required
- Be self-motivated to improve technical competencies for current and future work assignments
- Promote continuous improvement by maintaining/sharing the latest Industry developments
- Apply and capture applicable Lessons Learned in the execution of activities to enable information sharing, increase project efficiencies, and support/develop best practices
- Ensure proper level of checks for all deliverables prior to submission; attention to detail
REQUIREMENTS
- Excellent computer skills.
- At least 6 years of relevant experience.
- Attention to detail
- Time Management/Multi-tasked
- Effective communication skills
- Great organizational skills
- Ability to see the “Big Picture”
- Demonstrates accountability/takes ownership
- Takes initiative/self starter
- Computer savvy
- Ability to manage unexpected outcomes
