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HR Administrator

Michael Page International Pte Ltd

Job Type   /   Job Level

Full-time   /   Others/Any

Job Location

Singapore, Singapore, Singapore

Salary Offered

Opportunity for regional exposure
Structure and stability

About Our Client

Good structure in place
Comprehensive and supportive team members
Stable environment

Job Description

End to end intern recruitment across departments
Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
On-boarding support & administration including initiating background check, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administer internal tests, confirmation etc
Input, file, maintain, and update employee records
Work-pass administration for new and renewal cases including secondary directorship
Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
Handle exit processes which include updating intranet, sending exit clearance email etc.
Welfare administration for life events such as ordering get well basket/wreath etc
Draft and prepare HR letters (employment certification, life events, confirmation etc)
Update and upload/submit organisation chart and headcount report monthly
Register employees for training courses, update of individual training records, ensure compliance with Continuing Professional Development requirements
Managing Card Access/Office Security System
Process invoices
Manage HR department inventory such as stationery, wine etc and housekeeping
Be well versed with HR policies & procedures
Maintain HR mailbox and re-direct the external email to the relevant HR personnel
Keep abreast of trends, regulation changes etc in HR

The Successful Applicant

Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
Meticulous with good numerical & accuracy skills
At least 5 years of HR Admin experience
Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development / updates
Excellent people and communication skills
Proactive and supportive team player with the ability to work independently
Enthusiastic, creative and resourceful with a "can-do" and positive attitude
Result and service-oriented with initiative to troubleshoot issues
Have good work ethics
Ability to manage and set priorities in a fast-paced environment
Willingness to take on additional task when necessary
Committed to produce quality work
Diligent and willing to learn from more experienced team members