Working Hours and Location:
- 5 days (9:00am - 6pm)
- Location: Raffles place (5 mins from MRT)
Front Desk Management:
- Greet guests in a professional manner and serving drinks to guest upon their arrival
- Answering incoming calls screening, email and enquiries directly
- Keeping the reception area clean and tidy
- Maintain a high level of alertness and professionalism by responding to guests and clients’ needs, requests or queries.
Administrative:
- Perform filing, data entry, manage correspondence, and email communications.
- Maintain office equipment, including postage records, pantry and stationeries supplies.
- Handle and distribute mail, arrange courier services, maintain records equipment and office allocations.
- Coordinate with vendors to arrange services, such as business card, stationery printing orders. Liaise with vendors providing office equipment and IT support
- Events Management: Organize meal or catering events when needed for clients, team, or business partners.
- Arrange, execute, and monitor logistics for items transported to other countries. Arrange international/shipping couriers, receive, and distribute incoming post.
- Liaise with Building Management in the implementation of Emergency Evacuation Plan. Manage and maintain the office facility, co-ordinate matters related to facilities such as repairs and maintenance, cleaning services and statutory compliance checks.
- Support HR such as preparation for new joiner and leaver processes.
- Maintain, monitor, track and safekeep inventory and equipment’s.
- Liaising with team members and supporting them in coordination with office’s departments functions.
Requirements:
- Prior experience in customer service and administration is a plus
- Excellent organizational and time management skills, with the ability to multi-task and priorities tasks
- Proficient in Microsoft applications (Microsoft Word, Excel & PowerPoint)
- Strong communication skills (both written and verbal)
- Good command both written and spoken communication in English and local language.
- Able to start immediately will be preferred.
